From order intake to delivery and billing — manage your entire supply chain smartly with one app.
Every day, supply company owners face these challenges
Phone calls, text messages, KakaoTalk... Orders flood in through every channel. Miss one, and your client is furious.
Handwritten ledgers, calculator marathons, and still the numbers don't match. Every month, the same agony.
Ordering raw materials by gut feeling. Too much waste or emergency orders at premium prices — there's no winning.
| Category | Qty | Clients |
|---|---|---|
| 🍞 Bread | 280 | A(50) B(80) C(150) |
| 🥐 Pastry | 150 | A(60) D(90) |
| 🍪 Cookie | 120 | B(50) C(70) |
| 🎂 Cake | 45 | D(25) E(20) |
All orders from every client, automatically totaled by product. No more adding up paper slips.
Set your daily order deadline. Orders close automatically — no more 3 AM calls.
Get alerted when new orders come in or existing orders change. Nothing slips through the cracks.
| Product | Base | Client |
|---|---|---|
| White Bread | $2.50 | $2.30 ✏️ |
| Croissant | $3.00 | $2.80 ✏️ |
| Baguette | $1.80 | $1.80 |
| Sourdough | $3.50 | $3.20 ✏️ |
Set different prices for each client. Override base prices with custom rates per product.
Control which product categories each client can order from. Full flexibility per account.
Update prices across multiple clients at once. Changes apply to all future orders automatically.
| 📦 BREAD | ||
|---|---|---|
| White Bread | A(50) B(80) C(150) | = 280 |
| Baguette | A(20) D(40) | = 60 |
| 🥐 PASTRY | ||
| Croissant | A(60) B(30) D(60) | = 150 |
| Danish | C(40) E(20) | = 60 |
| 🍪 COOKIE | ||
| Choco Chip | B(50) C(40) F(30) | = 120 |
Every order automatically aggregated by product. See exact quantities with client-by-client breakdown.
Know exactly who ordered what. Perfect for packing and delivery preparation.
One-tap print of the daily supply plan. Matches your existing workflow format.
| 🚚 Today's Deliveries | |
|---|---|
| Company A | ✅ Delivered (Signed) |
| Company B | 🚚 In Transit |
| Company C | 📋 Ready to Ship |
| Company D | ✅ Delivered (Signed) |
| Company E | ⏳ Preparing |
| ⚡ Recent Claims (2) | ||
|---|---|---|
| Company B | Shortage | 🟡 Open |
| "20 cookies missing" | ||
| Company F | Quality | 🟢 Resolved |
| "Bread too dark" | ||
Track every delivery from preparation to confirmation. Digital signatures for proof of receipt.
Receive, track, and resolve quality or shortage claims. Photo attachments and full history.
Every order, delivery, and claim is recorded. No more "he said, she said" disputes.
| 📊 Monthly Summary | |
|---|---|
| Total Invoiced | $45,200 |
| Collected | $38,900 |
| Outstanding | $6,300 |
| 🧾 Invoices | ||
|---|---|---|
| Company A | Mar | $4,850 ✅ Paid |
| Company B | Mar | $3,200 🟡 Issued |
| Company C | Mar | $2,100 ⏳ Draft |
| Company D | Mar | $5,400 ✅ Paid |
| Company E | Mar | $1,800 🔴 Overdue |
| 💳 Balance by Client | ||
|---|---|---|
| Company B | $3,200 | (Current) |
| Company C | $4,500 | (30 days) |
| Company E | $1,800 | (60 days) ⚠️ |
Invoices generated from actual orders. No manual calculation — every item, price, and quantity is accurate.
See outstanding amounts per client at a glance. Track aging receivables with visual alerts.
Configure daily, weekly, bi-weekly, or monthly billing cycles. The system handles the rest.
| 📈 Tomorrow's Requirement | |
|---|---|
| Based on 670 items ordered |
| Material | Stock | Need | Status |
|---|---|---|---|
| Flour | 50kg | 80kg | ⚠️ -30kg |
| Butter | 20kg | 15kg | ✅ +5kg |
| Sugar | 35kg | 25kg | ✅ +10kg |
| Yeast | 2kg | 3kg | ⚠️ -1kg |
| Eggs | 200 | 300 | ⚠️ -100 |
| 📝 Recipe: White Bread (1 unit) | |
|---|---|
| Flour | 500g |
| Butter | 50g |
| Yeast | 10g |
| Sugar | 30g |
| Salt | 8g |
Automatically calculate ingredient needs based on tomorrow's orders and recipes. Know shortages before they happen.
Define ingredient ratios for each product. The system calculates total raw material needs from supply orders.
Track current stock levels. Get alerts when materials fall below reorder thresholds.
16 core features designed for supply companies
All orders auto-aggregated by product and category
Detailed per-client order breakdown for packing
Categories, pricing, minimum order quantities
Business info, contacts, access controls
Custom prices per client, per product
Real-time metrics and countdown to cutoff
Status from preparation to signed receipt
Auto-calculated from actual orders
Outstanding receivables and aging reports
Quality, shortage, and delivery issue tracking
Predict ingredient needs from orders + recipes
Define ingredient ratios per product
Raw material stock levels and alerts
Real-time alerts for orders, changes, claims
Sales trends, order patterns, performance
Broadcast announcements to all ordering clients
Tap through the key screens of Smart Supply
See how Smart Supply transforms your daily operations
Missed orders, duplicate entries, no sleep
24/7 orders, auto-aggregated, cutoff control
Month-end marathons, errors, disputes
Accurate billing, real-time receivables
Waste, shortages, emergency rush orders
Know tomorrow's needs today, zero surprises
Smart Supply works on any Android smartphone or tablet running Android 8.0 or higher. The companion web portal works on any modern browser for your ordering clients.
No! Your ordering clients can use the web portal from any browser — desktop, tablet, or phone. They can also install the ECOM IT Manager app for the full mobile experience.
Absolutely. Create unlimited categories and subcategories. Each product has its own pricing, minimum order quantity, and sort order.
Yes, Excel import is supported for products, clients, and pricing data. Get up and running quickly with your existing information.
Absolutely. All data is encrypted in transit, passwords are securely hashed, and access is controlled with multi-key authentication. Your business data is protected at every level.
Contact us for a personalized demo and pricing. We offer flexible plans based on your business size and needs.
Get a free consultation and see how Smart Supply can streamline your business
Free consultation • No commitment • Available in 5 languages